SECONDARY-MARKET INDUSTRIAL PARTS PURCHASE POLICY
Version 1.0 — [Company Name] — [Date]
PURPOSE
This policy establishes a minimum due-diligence requirement
for industrial automation parts purchased outside authorized
distribution channels.
SCOPE
Applies to all purchases of:
- Used, refurbished, open-box or surplus industrial parts
- Parts sourced from online marketplaces (eBay, etc.)
- Parts sourced from brokers or non-authorized resellers
- Obsolete or discontinued components unavailable from OEM
REQUIREMENT
Any such purchase above €250 (or any amount affecting
production-critical equipment) must include a CT Pre-PO
Supplier Exception Record before purchase order approval.
The CT Supplier Exception Record must document:
- Listing source and URL
- CT risk verdict (BUY / VERIFY / BLOCK)
- Exception reason (why authorized source is not used)
- Asset criticality level
- Manager approval or rejection with timestamp
- CT Case ID (format: CT-YYYY-NNNNNN)
PROCEDURE
1. Buyer identifies secondary-market listing
2. Buyer submits listing at ct-ultramax.com/submit-for-approval
3. CT generates the Supplier Exception Record with Case ID and risk evidence
4. Manager receives approval email with action links
5. Manager approves, rejects or requests seller evidence
6. The approved record is attached to PO documentation
7. Outcome is logged after delivery (optional but recommended)
EXCEPTIONS
Purchases below threshold in genuine emergency may proceed
without prior CT Supplier Exception Record, provided a retrospective record
is created within 48 hours and exception is documented.
DISCLAIMER
CT reviews listing-level purchase risk only.
CT does not physically inspect, authenticate or certify parts.
This policy creates a documentation requirement, not a
guarantee of part quality or authenticity.
[Company Name] · [Department] · [Effective Date]
CT Ultramax · ct-ultramax.com/supplier-exception-record